Policies and Procedures

Who may access the collection?

The UP Center for Ethnomusicology collection is open for the use of the following parties:

  1. The faculty, students and staff (permanent, contractual) who are currently employed or enrolled at any unit in the University of the Philippines;
  2. Students, scholars, and members of cultural institutions from the Philippines and abroad;
  3. Individual scholars and artists doing cooperative study and research with the UPCE;
  4. Consultants, informants, and resource persons for specific research areas such as musicology, anthropology, sociology, art studies, philosophy, linguistics, Asian studies, Philippine studies, cultural studies, archaeology, history, library science, audio engineering and electrical and electronics engineering of universities, colleges, research centers, and cultural centers;
  5. UPCE fellows; and,
  6. Educational groups.

N.B. The UPCE shall be confined to academic study as well as purely scholarly or creative purposes. The UPCE reserves the right to refuse access to the collection for extra-academic or extra-scholarly purposes.

Entry and Access Procedures

    1. Smoking, eating or drinking are NOT permitted in the Center under any circumstances;
    2. No books, magazines, coats, brief cases, bags, folders, envelopes, or enclosed containers must be deposited at the designated space at the entrance;
    3. Only laptops, writing materials may be carried inside the Center. However, biros, fountain pens, felt tips and other pens and corrective fluids are not to be used;
    4. Researchers must handle all records carefully and not mark, fold, tear or harm the records in any way. The staff always welcomes information about cataloguing deficiencies, but under no circumstances shall the researcher rearrange manuscript materials or disturb the physical arrangement of individual pieces of manuscript and others. Any damage found in the material should be immediately reported to the staff;
    5. Published materials may be requested from the librarian;
    6. No material is to be removed from the research room by the researchers;
    7. Group tours or class visits must be arranged well in advance to minimize the disturbance to other users;
    8. Researchers must respect conventions of courtesy and, where possible, silence;
    9. Center staff are tasked to assist the researcher but also reserve the right to observe and monitor the handling of the materials for their physical protection and proper use;
    10. At the end of the user’s work for the day, s/he must inform the staff for purpose of “log-out”;
    11. The UP Center for Ethnomusicology must be duly acknowledged for any form of data accessed in the Center in all outputs produced for public dissemination and consumption;

N.B. Violation of any of the above policies and provisions shall constitute ground for curtailing and denying future access to the collection of the UP Center for Ethnomusicology.

To see the complete instructions and policies on entry, access, and borrowing of archival materials and fee schedule, download our Access Policies and Procedures Manual.